How it works?

No app. No training.
Receipts and invoices,
handled.

Send receipt and invoice photos via WhatsApp. Extracto extracts the fields, tracks running totals per project, and gives you a dashboard to review everything — under 2 minutes, no password needed.

WHAT YOU USE

A crumpled receipt from a site visit. Photographed on a phone, in bad light, one-handed.

WHAT EXTRACTO SEES

Al Maktoum Trading1,250.00
14 Jan · ReceiptVAT 62.50
Gulf Building Supplies8,400.00
14 Jan · InvoiceVAT 420.00

+ 3 more today

Synthetic demonstration data. Real receipts and invoices replace these when your team starts sending.

How it works

  1. 1

    Snap

    Take a photo of any receipt or invoice on your phone.

  2. 2

    Send

    Send it to Extracto on WhatsApp. One number for your whole company.

  3. 3

    Confirm

    The bot replies with the extracted fields — vendor, date, amount, VAT. Confirm and save.

  4. 4

    Manage

    Your dashboard and control panel handle projects, team, invoices, and reports — all in one place.

Nothing counts until a person says so.

Extracto reads the document; it does not decide. Every figure waits beside the photograph it came from until somebody in your office has checked both and confirmed. Only then does it enter a total, and only then is it billed.

THE RECORD

Corrections are kept, not overwritten

Change a figure and the document keeps both: what it said, what it says now, who changed it and when. A correction made after sign-off is recorded as one.

THE TOTALS

Pending moves nothing

An unconfirmed document adds to no total. Invoiced, outstanding, VAT, spend against a project — every figure on the dashboard sums confirmed documents only. Until then it is a line in the review queue and nothing more.

A document nobody accepts is marked rejected rather than deleted: out of every total, never billed, and still there to look at with its photograph attached.

A day, at both ends.

The site sends, the office confirms, and the two never have to meet.

  1. 06:52SITE

    A delivery at the gate

    Photographed, sent, answered — then back to work.

    SENT
    REPLY

    Sahra Aggregates

    AED 4,180.00

    Tower B · Delivery note

    Reply CONFIRM to save9s
  2. 08:10OFFICE

    The queue is already there

    Three, from three sites, before anyone sat down at a desk.

    PENDING3
    06:52Sahra Aggregates4,180.00
    07:26Marina Electricals1,940.00
    07:58Hamriyah Timber3,300.00
  3. 09:35SITE

    Four more, through the day

    Each one answered before he walks away from the lorry.

    ANSWERED
    09:3511:0512:1515:20
  4. 11:20OFFICE

    The queue, cleared

    Four read, one digit put right, all four confirmed.

    CLEARED4
    Sahra Aggregates4,180.00
    Marina Electricals1,940.00
    Hamriyah Timber3,300.00
    Falcon Ready-Mix8,640.008,460.00
  5. 17:30SITE

    End of shift

    The whole day comes back as one set of totals — one CONFIRM files it.

    TODAY — TOWER B5 documents
    Sahra Aggregates4,180.00
    Falcon Ready-Mix8,460.00
    Nakhla Scaffolding2,750.00
    Rukn Fuel1,275.00
    Barsha Steel5,020.00
    TOTALAED 21,685.00
  6. 17:45OFFICE

    The project total moves

    Correct before he has left the gate.

    TOWER B — TO DATE
    BEFORE TODAYAED 1,287,580.00
    NOW1,309,265.00
    +21,685.00added today

ON SITE

Nobody logged in.

No app, no account, no password. A camera and a thread that was already on the phone.

IN THE OFFICE

Nobody chased.

The queue fills itself while the site works. Reading it and confirming is the whole job.

A composed day with invented suppliers and figures. The hours are an ordinary site day in the UAE.

One tenth of one percent.

0.1% of what you confirm, with AED 1,500 a month as the minimum bill — or AED 12,000 paid once for a full year, which puts that minimum at AED 1,000. No per-user fee and no tiers.

PAY MONTHLY

AED 1,500

The minimum bill

Or your 0.1% of confirmed value, whichever is the greater. Never both.

COMMIT TO A YEAR

AED 12,000

Paid once, for the year

AED 1,000 a month, prepaid. You owe only what your 0.1% adds above it.

WHAT YOU PAY, AGAINST WHAT YOU CONFIRM

AED 0 confirmedAED 2,000,000 confirmed a month

Both plans end as the same line. The prepayment stops covering a whole month at AED 1,000,000 of confirmed value, and from AED 1,500,000 upwards the two plans cost exactly the same.

PAY MONTHLY

AED 1,500 a month, until your 0.1% rises past it.

COMMIT TO A YEAR

AED 1,000 a month, prepaid as AED 12,000 once. Only what your 0.1% adds above it is ever billed.

WHAT ANNUAL SAVES

AED 500 a month while you stay under AED 1,000,000 of confirmed value, narrowing to nothing at AED 1,500,000.

YOUR 0.1%

0.1% of the value your team confirms. Neither plan bills less than its own minimum, and past both of them this is simply what you pay.

Work out what your month would cost

Five fair questions.

Asked on nearly every first call. Answered in a sentence each.

“My guys will never use new software.”
There is nothing to install. It is WhatsApp — already on the phone, already how they send photos — and sending a receipt is sending a photo to one number.
“Half our paperwork is in Arabic.”
Extracto reads Arabic documents, and it replies in whichever language you write to it in. The site and the dashboard both switch with the toggle at the top.
“What if it reads a number wrong?”
A person checks every figure against the photograph before it counts: the image sits beside the fields on the review screen, and any field can be corrected there or from WhatsApp.
“What happens to our documents?”
They sit on encrypted disks in the Middle East, backed up to Europe, and no other company can see them. Closing your account deletes everything thirty days later — and there is no download, so ask us for a copy before you do.
“Why a percentage?”
Because a flat monthly fee charges the company sending twenty documents the same as the one sending two thousand. At 0.1% the cost follows the value you confirm. There is a minimum — AED 1,500 a month, or AED 1,000 if you commit to a year — and it is a floor under a quiet month rather than a charge on a busy one.
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